Our Privacy Policy
Last Updated: 17 November 2025
Introduction
Curious Minds UK ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, and safeguard your personal data when you visit our website, book our services, or engage with us.
We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated date.
1. Who We Are
Curious Minds UK provides team building, training, and team development services. We are the data controller responsible for your personal data.
If you have any questions, you can contact us at info@curiousmindsuk.com
2. What Data We Collect
We may collect and process the following types of personal data:
- Contact Information: Name, email, phone number, job title, company name.
- Booking and Payment information: data related to your bookings, invoices, and payments.
- Marketing Preferences: Your opt-in preferences for receiving emails from us.
3. How We Use Your Data
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We process your personal data for the following purposes:
- To provide our services: Processing bookings, scheduling training, and delivering sessions.
- To communicate with you: Sending confirmations, updates, and customer support messages.
- For marketing (only if you opt-in): Sending newsletters, promotions, and service updates.
- To comply with legal obligations: Retaining records for tax and regulatory purposes.
4. Legal Basis for Processing
Under GDPR, we process your data based on:
- Contractual necessity: To fulfill service agreements.
- Legitimate interest: To improve our services and respond to inquiries.
- Consent: For marketing emails. You can withdraw consent anytime.
- Legal compliance: For record-keeping and regulatory obligations.
5. Marketing and Your Choices
We only send marketing emails if you have explicitly opted in. You can unsubscribe anytime by contacting us.
6. Data Sharing and Security
We do not sell or share your personal data with third parties for marketing purposes. We use secure systems and encryption to protect your data. We may share data with:
- Payment processors (for transactions).
- IT service providers (for website hosting and security).
- Legal authorities (if required by law).
7. How Long We Keep Your Data
We retain your personal data only as long as necessary for the purposes listed above. Typically:
- Service-related data: Kept for up to 7 years for legal and financial compliance.
- Marketing data: Kept until you withdraw consent.
8. Your GDPR Rights
Under GDPR, you have the right to:
- Access your personal data.
- Correct inaccurate or incomplete data.
- Request deletion of your data ("right to be forgotten").
- Object to processing (e.g. marketing emails).
- Request data portability (to transfer your data elsewhere).
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Privacy and Confidentiality in Our Employee Surveys
When people take part in a survey, they need to feel safe enough to say what they really think. Without that trust, the results won’t help anyone. Our job is to create the conditions where everyone can speak openly, while you still get a true picture of what’s going on in your organisation.
Keeping responses confidential
Every survey is set up so that individual answers stay private. No managers, leaders or administrators can see raw responses from any one person. The reports you receive focus on collective trends, not on who said what. You’ll see patterns and themes, but never names or comments linked back to an individual.
How we handle identity and why there are limits
We take strong steps to prevent anyone from being identified through their survey answers. To protect smaller groups, results are only shown when at least five people have responded within a team or filter. If a group is smaller than that, the data is hidden to avoid unintentionally revealing who took part.
How we safeguard your data
Once a survey closes, we follow a clear process to keep the data secure:
- Personal details such as names and email addresses are removed after five days.
- All information is encrypted both in transit and when stored.
- Data is stored securely within Google’s cloud systems, which provide industry-standard protection and encryption by default.
- Only approved members of our team can access the technical systems, all of which follow strict security checks and recovery procedures.
What this means for you and your teams
For you, it means you can rely on the results without worrying about breaching someone’s privacy. For your people, it means they can share their thoughts freely, confident that their feedback won’t be traced back to them.
This is how we protect everyone involved and create the conditions for honest conversations and healthier workplace cultures.
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